Save Paper by Printing Multiple Pages to a Single Sheet with Microsoft Word

My personal preference is to avoid printing whenever possible. It's bad for the environment, it costs businesses money, and I really like seeing my desk. But there are times when printing seems inevitable. Maybe something is needed for a meeting and you won't have a computer—or internet access. There are still ways to reduce how much paper you use by printing more than one page per sheet.

The first thing you might think for printing multiple pages per sheet is to utilize both side of the paper. Although that would reduce the amount of paper used, it may be more hassle than it's worth…unless you have a duplex-capable printer. Instead we can utilize the "Pages Per Sheet" feature in Microsoft Word.

Let's say we have a four-page document to print using Word 2010. To print the entire document on a single sheet of paper, we would

  1. Open the document in Microsoft Word
  2. Click File (see Figure 1)
  3. Click Print (see Figure 2)
  4. Change the "1 Page Per Sheet" option to "4 Pages Per Sheet" (see Figure 3)
  5. Click the Print button (see Figure 4)
Word 2010 screenshot showing the File menu
Figure 1. File Menu
Word 2010 screenshot showing the Print option
Figure 2. Print Option
Word 2010 screenshot showing the Pages Per Sheet selection menu
Figure 3. Pages Per Sheet Option
Word 2010 screenshot showing the Print button
Figure 4. Print Button

What About Older Versions of Word?

The Pages Per Sheet option has been available in Microsoft Word for a while. But if you're like me, you probably didn't notice the feature since it isn't accessible through Print Preview. The option is under the Print dialog box (see Figure 5 and Figure 6).

Word 2003 screenshot showing the Pages Per Sheet option
Figure 5. Pages Per Sheet Option for Word 2003
Word 2007 screenshot showing the Pages Per Sheet option
Figure 6. Pages Per Sheet Option for Word 2007

What If It's Not a Word Document?

If you're printing something that isn't a Microsoft Word document, you could convert. Copying and pasting content into Word usually works. If formatting is an issue, you could take screenshots of the content and paste them into Word. Of course, you may want to check if the software where the content originates from doesn't already have a Pages Per Sheet option.


  • #2 Patrick Nichols on 09.26.14 at 5:07 pm

    @DebbyS – Printing to PDF sounds like a good alternative for your situation.

  • #1 DebbyS on 09.26.14 at 4:13 pm

    I use Word 2007. Client wants 4 per page (these are consecutive pages of a multi-age document, but wants to print it out on her own printer, so I need to make a word docx that has 4 per page (because she can't do this herself). I find I can turn the document into a PDF with 4 pgs per page (as I have a PDF printer I can choose), that may be a solution. Now to figure out how to make the Courier 12 darker as bolding it doesn't work…

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