Entries tagged "Microsoft Office"

Streamline Process for Flagging Emails as Tasks in Microsoft Outlook

I currently use Microsoft Outlook to manage tasks. One thing I have been wanting to simplify is the process for flagging and categorizing email messages so they appear under Tasks. While the solution discussed in this post doesn't exactly meet my needs, it does simplify the process for many cases. [Continue reading]

A Faster Way to Block Senders in Outlook

To combat spam, I'm using the Block Sender feature in Outlook. The process of flagging messages to block is fairly simple. But there has been an increasing amount of spam making its way into my inbox. And the number of steps to flag all the messages adds up quickly. So I decided to look to my typical time saver for Microsoft products, the Quick Access Toolbar. [Continue reading]

Manage Tasks in Outlook: Flag Emails as Tasks Before They Get Lost in the Sent Mail Folder

Part of managing my task list involves monitoring the email requests I send to co-workers. Since I can't remember the details of every request, I flag the messages in Microsoft Outlook so they appear in my task list. The problem is that I don't always remember to go to my Sent Mail folder and flag the requests. And some of them end up being lost. So I am getting into the habit of flagging emails as they are being written. [Continue reading]

Manage Tasks in Outlook: Leveraging Task Descriptions

Managing tasks in Microsoft Outlook is made easy by the versatility of the task description field. Not only do you have the ability to create bulleted lists, bold text, etc., but you can also embed emails and other documents within the description. No more digging through folders trying to find that one message needed to complete a specific aspect of a task. [Continue reading]

Manage Tasks in Outlook: Create Customizable Tasks

Sometimes I just need more control over the tasks created in Microsoft Outlook. Being able to flag emails that I may need to follow up with is great, but the options for customizing the resulting tasks can be too limiting. For the times where you need more control, Outlook provides additional ways to create tasks. [Continue reading]

Manage Tasks in Outlook: Flagging Emails as Tasks

My primary goal for switching to Microsoft Outlook was so I could track requests that I send to co-workers through email. If I don't flag the requests shortly after sending them, there's a good chance that I'll forget to follow up. Let's take a quick look at how I currently use Outlook to stay on top of these types of requests. [Continue reading]

Manage Tasks in Outlook: Categorizing Tasks

When I originally looked for a way to manage tasks, I tried Microsoft Outlook's built-in feature. The problem was that there didn't appear to be a way to assign tasks to other people. Well, that turns out to not to be the case. Let's take a quick look at how I currently organize tasks. [Continue reading]

Compose Email Faster with Outlook’s AutoText Feature

When composing emails, I find myself typing certain phrases over and over. Some phrases are used so often that the words come naturally without much thought. Other times, I need to dig through my sent mail searching for how it was written previously. To save time, I've been looking to Microsoft Outlook for help. That's when I stumbled across the AutoText feature. [Continue reading]

Embed Outlook Shapes within Screenshots

When sending screenshots via e-mail, it may be necessary to highlight something in the image. That's where the insert shapes feature in Microsoft Outlook proves useful. The shapes, however, tend to shift once the e-mail is sent and may not even be pointing to the correct thing anymore. The screenshot could be modified using software like Adobe Photoshop, but there's a quicker way. [Continue reading]

Quickly Send Follow-up Messages with Microsoft Outlook

Have you sent an e-mail message and then quickly realized that something was forgotten. Maybe an attachment was missing or an important piece of information was left out. It's fairly easy to go through the sent items folder, forward the previous message, and include the new content. However, this requires us to re-add the contact information. That may not be much of a burden, but there's a quicker way. [Continue reading]